Every apprentice has a journey. We keep the whole trail intact.
Journey replaces your legacy MIS, e-portfolio and spreadsheets with a single, audited platform — from enrolment to achievement, with funding and compliance watched at every step.
Provider performance and risks at a glance.
Active Learners
1,248
At Risk
34
Reviews Overdue
12
Achievement Rate
68.2%
Alex Carter
Software Developer L4
Priya Shah
Business Administrator L3
Sam Jenkins
Data Analyst L4
One platform for the whole apprenticeship lifecycle
Enrol → EPA
Delivery
Versioned rule packs
Funding
Ofsted-ready
Compliance
WCAG 2.2 AA
Accessibility
Independently certified & assured
Built to a standard your auditors will recognise
Journey is built and operated by TechGeek, a UK company certified to ISO 9001, ISO 27001 and Cyber Essentials. Your learners' special-category data sits on a platform assessed against the same rigorous, externally-audited standards demanded of enterprise software — not a spreadsheet, and not a side project.
ISO 9001 & ISO 27001
- ISO 9001:2015Quality Management
- ISO 27001:2022Information Security
An externally-audited Integrated Management System governs how Journey is designed, built and supported, and how your learners' special-category data is protected end to end.
Cyber Essentials
- Cyber EssentialsNCSC-backed scheme
Independently certified under the UK government and NCSC scheme that verifies our defences against the most common internet-based cyber attacks.
See the full picture on our Trust & security page.
One continuous line, from first day to achievement
Most providers lose the thread between systems. Journey keeps a single, unbroken record across every stage — so nothing, and no one, falls through the gap.
Enrol
Learners & employers onboarded
On-programme
OTJ, evidence & reviews
Gateway
Readiness & sign-off
EPA
End-point assessment
Achieved
Outcome & destination
See your whole provision at a glance
Per-role dashboards put delivery, funding and compliance on one screen — with red/amber/green status so the next action is always obvious.
Provider dashboard
Apex Apprenticeships · AY 2025/26
248
Active apprentices
£18,400
Funding at risk
92%
OTJ on track
31
Gateway-ready
Cohort progress
Funding integrity
1 action neededEvidence complete
OTJ logged & approved
Eligibility confirmed
ILR identity validated
Off-the-job shortfall
2 learners below 6h/week
Gateway sign-off
Awaiting IQA review
Computed against
DfE funding rules · AY 2025/26
Every figure recalculated server-side against the correct rule version.
Everything your delivery team needs, in one place
Stop cobbling tools together. Journey brings the whole operating stack onto a single, governed platform.
Every module your provision relies on
Delivery & MIS
- Learners, cohorts & employer contracts
- Enrolment, eligibility & onboarding
- Programmes, KSBs & curriculum
- Sites & multi-centre delivery
On-programme
- E-portfolio & evidence capture
- Off-the-job hours tracking
- Progress reviews & tripartite meetings
- Attendance & resources
Funding & ILR
- Versioned DfE funding rule packs
- ILR build & validation
- Funding forecasting & exports
- Audit history & evidence pack
EPA & gateway
- Gateway readiness & sign-off
- EPA bookings & outcomes
- Achievement & destinations
- Lifecycle & breaks in learning
Compliance & quality
- Safeguarding & wellbeing
- Self-assessment & quality (SAR)
- Inclusion & reasonable adjustments
- Single Central Record & staff vetting
Platform & governance
- Per-role dashboards & command centre
- Governed AI authoring
- Append-only audit log
- RBAC, tenant isolation & billing
Three reasons providers choose Journey
Beyond the core delivery and compliance toolset every platform needs, here’s where Journey stands apart.
A genuinely free Core tier
No platform fee under 50 active learners, with published pricing above that. Aptem, Bud and OneFile publish no free plan and quote-only pricing.
Built for the Nov 2025 Ofsted framework
The report-card model is native: eight evaluation areas on a five-point scale, safeguarding shown separately as a distinct status, and no single overall grade.
DfE funding, versioned by year
Funding-sensitive figures are computed server-side against the rule pack in force at each start date — currently 2024/25 and 2025/26, ready to adopt new years as DfE publishes them.
How Journey compares
An honest look at Journey next to Aptem, Bud and OneFile, based on each vendor’s public information.
| Capability | Journey | Aptem | Bud | OneFile |
|---|---|---|---|---|
| Free tier for smaller providersNo platform fee under 50 active learners | Yes | No | No | No |
| Published, transparent pricingPrices on the website, not quote-only | Yes | No | No | No |
| Fixed-fee commercial modelFlat 10% Value Pillar tied to apprenticeship value, not per-seat | Yes | Per-seat | Per-learner | Per-seat |
| Year-versioned DfE funding rule packsFigures computed against the rules in force at each start date | Yes | |||
| Built for the new (Nov 2025) Ofsted framework8 report-card areas, 5-point scale, separate safeguarding status | Native | Yes | Yes | Yes |
| ILR build & funding compliance | Yes | Yes | Yes | Yes |
| E-portfolio + off-the-job (OTJ) tracking | Yes | Yes | Yes | Yes |
| EPA & gateway readiness tracking | Yes | Yes | Yes | Yes |
| AI-assisted curriculum & learning-plan authoring | Yes | Partial | Partial | |
| Multi-tenant with hard isolation & append-only audit log | Yes | |||
| Pricing model | Published: £0 Core, Pro from £10/learner, fixed 10% Value Pillars | Custom quote (not published) | Per-learner, custom quote (not published) | Modular, custom quote (not published) |
Comparison based on each vendor's public website (June 2026) and the features implemented in Journey. Aptem, Bud and OneFile publish quote-based pricing and no free plan at the time of writing. “—” means not publicly stated; it is not a claim that the capability is absent. Journey is independent software and is not DfE or Ofsted approved.
Protect every pound of funding
Journey computes funding against versioned DfE rule packs and keeps an append-only audit of every decision. You see exactly what evidence is missing — before a clawback ever happens.
Funding integrity
Figures computed server-side against the correct rule version.
Audit trail
Append-only log of who did what, attributed to the real actor.
Tenant isolation
Your data is hard-separated from every other provider.
Governed AI
Per-tenant budgets, PII-free prompts, validated outputs.
Journey Core is free
Run your apprenticeship delivery on a modern, audited platform with no setup fee and no long contract — free for providers with fewer than 50 active learners. Growing past 50? Get £0 platform fee through a Value Pillar or the Strategic Partner Plan, or upgrade to Journey Pro from £10 per learner/month.
Free under 50 learners
Learner, employer, progress, OTJ and compliance workflows at no cost.
£0 platform fee at 50+
Choose a Value Pillar (fixed 10%) or the Strategic Partner Plan to keep the platform free.
No setup fee, no long contract
Built around the published DfE funding rules — versioned by academic year — and designed for the new Ofsted framework.
Journey Assured
A free, independently reviewed compliance audit. Our assurance team runs a full DfE funding and Ofsted readiness review on your live data, then issues a signed certificate, executive summary and action plan — at no extra cost.
We run it for you
A real audit on your real data — not a self-assessment form.
Human-reviewed & signed off
A specialist checks every finding before it reaches you.
A certificate you can show
Overall, funding and Ofsted ratings, ready for an inspector.
Built for everyone on the journey
Providers
Run your whole delivery — onboarding to EPA — with funding, compliance and caseloads in one calm dashboard.
Employers
Give levy-paying clients a transparent view of apprentice progress, upcoming reviews and outcomes.
Apprentices
A focused space to log off-the-job hours, upload evidence and see exactly what gateway needs.
Frequently asked questions
Ready to bring your delivery onto one platform?
Access is granted to verified UK training providers. Tell us about your organisation and we'll be in touch.