Build and validate the ILR as you go, and compute funding-sensitive figures against the DfE rule pack in force at each start date — with an evidence pack behind every number.
R14 Period · Closes in 4 days
Forecast Cashflow (Period)
£248,500
+12% vs last period
On-programme payments
£210,000
945 active learners
Completion payments
£38,500
22 expected achievers
No Error 1 / Error 2 violations
ILR structure is valid against DfE rules.
3 Warnings (Rule: OTJ_Hours_01)
Learners recorded with planned hours below minimum for standard.
Illustrative funding and ILR view with sample data.
Definition
The Individualised Learner Record (ILR) is the data return UK training providers submit to the funding agency to draw down and account for apprenticeship funding. ILR software builds and validates that return from live learner data, applying the correct year's funding rules so figures are accurate and audit-ready.
Yes. Journey builds and validates the ILR and computes funding-sensitive figures server-side against versioned DfE funding rule packs — currently 2024/25 and 2025/26, and built to adopt each new year as it is published. Figures are never supplied by the client. Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.
Each apprentice's figures are computed against the funding rules in force at their start date, not a single hard-coded year.
The ILR is built and validated continuously, so the monthly return is a review rather than a fortnight of reconciliation.
Funding forecasts and exports are derived from the same audited data your delivery team works in.
Every funding figure has an evidence trail behind it, ready for a funding audit.
Last reviewed: June 2026
For many providers the ILR return is a fortnightly event: pull data from the MIS, reconcile it against the portfolio and the funding spreadsheet, fix the mismatches, and submit. Each of those steps is a place where figures can drift. Journey builds and validates the ILR continuously from the live learner record, so the monthly return becomes a review of data you already trust rather than a reconstruction from several systems.
Because the ILR is assembled from the same record your delivery team works in, what you submit reflects what actually happened in delivery. A full submission history records exactly what was returned in each period, so you can always see what changed and when.
Every funding-sensitive figure is computed on the server against versioned DfE funding rule packs, and the pack in force at each apprentice's start date is selected through a single source of truth. A learner who started under one year's rules is always calculated against those rules, even as new years are added. The client can request a transition but never supplies the resulting number, so figures cannot be hand-edited into something the rules would not produce.
Every figure carries an evidence pack behind it — the hours, dates and decisions that produced it — so a funding audit finds a defensible trail rather than a spreadsheet cell with no working.
The funding engine is versioned by academic year. It currently carries the 2024/25 and 2025/26 DfE apprenticeship funding rule packs, and is built to adopt the 2026/27 pack — now published by the DWP (which took on the apprenticeship funding rules on 1 April 2026) and applying to apprenticeships starting from 1 August 2026 — added alongside the existing years rather than overwriting them, so historic learners keep being calculated correctly. Journey is independent software built around the published funding rules; it is not government approved and does not guarantee funding outcomes.
This page reflects current public guidance. For the definitive rules, always check the official sources below.
Funding-safe and audit-ready by design
Every record is scoped to your organisation on each read and write — one provider can never see another's data.
Every state change is recorded against the real person who made it, so the history stands up at audit.
Funding is computed server-side against the right year for each start date — 2024/25 and 2025/26, and built to adopt the 2026/27 pack now published by the DWP.
AI is metered per tenant, prompts are scrubbed of learner PII and outputs are validated, falling back gracefully.
Built and operated by a UK company to externally-audited information-security standards.
No lock-in: export your data whenever you like, and your employer relationships always remain yours.
Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.
Book a walkthrough, or start free under 50 active learners.